Assistant Surgeon Billing in Australia

Spend less time organising your inpatient assisting accounts. DEVZ manages surgical-assistant billing administration, claim follow-up and reconciliation using our own secure billing software, with payments going directly to you.

Discuss Your Assisting Work

Billing administration for surgical assistants

Working across theatre lists can leave surgical assistants with billing details scattered between hospitals, rooms and individual operating sessions. DEVZ Solutions brings that inpatient billing work into one administrative process: organising the information you authorise, preparing applicable claims, reviewing responses and reconciling the outcome.

Our service supports doctors providing surgical assistance to admitted patients in Australia. It can suit regular assisting lists, locum work and practitioners assisting at more than one private hospital. We discuss your service mix and current registrations before agreeing the billing workflow.

What to provide for an assistant-surgeon claim

Complete, consistent information helps avoid unnecessary clarification. During onboarding we agree the secure transfer method and the details needed for your particular claiming arrangements. Depending on the episode, these may include:

• Your servicing provider and relevant practice-location details.
• The patient and admission details needed for the claim.
• The hospital, date of service and information identifying the operating episode.
• The clinical and item information supplied or authorised by the practitioner.
• Relevant Medicare and private health fund information.
• The fee instructions and any applicable, confirmed fund arrangement.

Please do not send patient lists, Medicare numbers or clinical records through our public enquiry form, general email or WhatsApp. Use the secure transfer channel agreed with DEVZ after onboarding.

Confirming the correct surgical-assistance pathway

Surgical-assistance billing has its own MBS requirements. A surgical procedure does not, by itself, establish that a particular assistance claim is payable. The practitioner must confirm the clinical service and the applicable item requirements, including any relevant restrictions, before authorising the billing information.

DEVZ administers the claim using that authorised information. Where something is incomplete or inconsistent, we seek clarification rather than inventing clinical details or selecting an item simply to obtain payment. Current item descriptions and explanatory notes should be checked through MBS Online.

Medicare, ECLIPSE and health fund administration

For suitable inpatient work, DEVZ prepares and submits claims through the applicable Medicare and private health insurer pathways. ECLIPSE supports inpatient medical claiming; the appropriate transaction and any insurer arrangement depend on the provider, patient and service circumstances.

We check the administrative information available, monitor the returned claim information and follow up exceptions. Provider registration or health fund participation may need attention before particular claims can proceed. Our health fund registration service explains how we can assist with the administrative setup.

From theatre list to reconciled outcome

1. Agree the workflow. We discuss your inpatient assisting work, registrations and secure information transfer.
2. Prepare the billing. DEVZ organises the supplied information and requests any missing details.
3. Lodge applicable claims. We use the relevant claiming pathway and your authorised billing instructions.
4. Review responses. Rejections, queries and outstanding items receive appropriate administrative follow-up.
5. Reconcile outcomes. We compare available claim and payment information so unresolved items remain visible.

For the final stage, read about our medical billing reconciliation workflow. Claim submission alone does not establish that the account has been paid.

Our software, with payments directly to you

DEVZ uses its own secure, Medicare- and ECLIPSE-compliant billing software. We do not remotely access your practice-management software. You securely provide the agreed inpatient information, and we manage the billing administration in the DEVZ environment.

Medicare and private health fund payments go directly to your nominated bank account. DEVZ does not receive, hold or pool your medical income. Our service fee is invoiced separately each month.

Assistant-surgeon billing fees

Our service fee is 3.5% of billings processed, plus GST, equivalent to 3.85% including GST. There are no per-claim charges and no lock-in contracts. This is the DEVZ administration fee, separate from the clinical fees you authorise for your services.

A $0 setup fee applies if you are already registered and enabled for the relevant online billing arrangements. Registration or onboarding assistance may incur a separate fee where required. We discuss that scope before proceeding.

Have unbilled assisting lists or rejected claims?

Tell us how the work is currently recorded and whether claims have already been submitted. We can assess the administrative information available and agree which work can be taken into the DEVZ workflow. Historical claim rules and time limits need to be checked for the particular service and payer; recovery is not guaranteed.

See our inpatient billing backlog service and rejected claim follow-up service for related support.